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DCDC19 FAQ

1. Conference fees 

Conference ticket costs:

Full conference + evening events: £185 (£228.30 inc. VAT and Eventbrite fees)

Full day conference: £100 (£126.30 inc. VAT and Eventbrite fees)

Day delegate: £60 (£76.74 inc. VAT and Eventbrite fees)

Pre-conference reception: £25 (£32.44 inc. VAT and Eventbrite fees)

Conference dinner: £60 (£76.74 inc. VAT and Eventbrite fees)

 

2. How do I register for the conference?

Registration for the conference can be done online via Eventbrite

Please select all the tickets that you require – this may require you to select more than one ticket.

Example 1: If you will be attending the full conference and both evening events then select the ‘Full Conference + evening events’ ticket.

Example 2: If you will be attending the full conference only and none of the evening events then select the ‘Full day conference’ ticket.

Example 3: If you will be attending on 13 November and the pre-conference welcome social then select BOTH the ‘Day delegate – Wed 13 Nov’ and ‘Welcome social’ tickets.

Example 4: If you will be attending the full conference, both evening events and a workshop then select ‘Full Conference + evening events’ and ‘XXX workshop’ tickets.

If selecting more than one ticket you will be required to fill in information for all. Complete your details for the first ticket and then use the ‘copy data from’ dropdown option to automatically populate information on subsequent tickets.

Tuesday 12 November workshop/tour tickets can only be ordered alongside a full conference, full day conference or day delegate ticket. Delegates can only order one workshop/tour ticket. The conference organisers reserve the right to cancel any workshop/tour tickets that are ordered without a corresponding delegate ticket or duplicate orders without notification.

Full payment must be received in cleared funds no less than 5 working days before the Event takes place or admittance may be refused.

 

3. How do I select the sessions I wish to attend?

On the registration form you will be asked to select the sessions that you are ‘most likely’ to attend. This will help us to allocate rooms for sessions. If you change your mind you do NOT need to inform us of this as we will not have registration lists for individual sessions.

Please note that numbers are limited for the pre-conference workshops on Tuesday 12 November, therefore we would advise delegates to register early if they wish to attend one of these workshops. If there are no tickets available for your preferred workshop please e-mail Melanie.Cheung@rluk.ac.uk to be added to the waiting list.

Please also note that some rooms have set capacities. Places are NOT bookable in advance but will be issued on a first-come, first-served basis on the day. Depending on the demand, delegates may find that they are unable to attend their chosen session.

 

4. I am a speaker/sponsor at the conference, how do I register?

Speakers and sponsors will be sent a promotional code. After you have selected your ticket/s scroll to the bottom of the ticket listing and click on ‘enter promotional code’ which will apply a discount to the relevant tickets.

Please note that speaker discounts do not apply for the evening events.

 

5. I am a non-UK resident, do I still have to pay VAT?

Conferences that take place in the UK are liable for UK VAT as they are classified under VAT legislation as ‘services supplied where performed’ and therefore VAT of the country hosting the conference must be charged. Overseas delegates must pay the VAT charged on their invoice initially but can potentially reclaim this back from the UK VAT office.

For information on reclaiming VAT see HMRC Reference: Notice 723A (November 2010) “Refunds of VAT in the European Community for EC and non-EC businesses” which can be obtained from www.hmrc.gov.uk

 

6. How can I pay by invoice?

To pay by invoice, select your ticket/s and click the ‘checkout’ button. On the next page, under the ‘payment’ category select ‘pay by invoice’ as the payment method.

Eventbrite will include an invoice in their confirmation e-mail. PLEASE DISCARD THIS INVOICE as RLUK will issue an invoice to you under separate cover.

Please note that if you are paying by invoice then the cancellation policy (see question 7 below) still applies.

 

7. How can I cancel my conference ticket?

The conference is often oversubscribed so we would be grateful if you could inform us as soon as possible if you are no longer able to attend.

In order to obtain a refund you must request a cancellation, by e-mail to Melanie.Cheung@rluk.ac.uk, by Tuesday 22 October. Unfortunately, we will not be able to refund any cancellation requests made after this date. Unpaid tickets and no-shows do not qualify as cancellations.

 

8. Where can I find out about accommodation near the conference venue?

We have provided a list of nearby hotels on the delegate information page.

 

9. How do I apply for a bursary to attend DCDC19?

You will find the bursary application form on the bursaries page. Your completed application should be returned to Rachel.Smillie@nationalarchives.gov.uk by 17.00 on 31 July 2019. Applicants will be notified of the outcome of their application by 30 August 2019. If you are applying for a bursary, please do not register for DCDC19 until you have been notified of the outcome of your application. There are up to 5 bursaries available. The bursaries are funded by The National Archives, and a committee at The National Archives will assess applications on the following criteria: benefit to the individual; communication plans; inclusion. Bursaries are open to both students and to those whose organisations are not able to support their attendance. If you have any questions about the bursaries, please contact Rachel.Smillie@nationalarchives.gov.uk.

 

10. Filming 

Please be advised that photography and filming will take place at this event. The footage will be used by RLUK, The National Archives and Jisc in future promotional material and publications.

 

11. Data protection

All registration for the Conference will be managed via RLUK’s Eventbrite account. Personal registration data will  be held and managed in accordance with RLUK’s Data Protection Policy  RLUK will share any customer data with TNA and Jisc as joint Data Controllers upon their request for internal use only for event administration in accordance with RLUK’s Data Protection Policy and for the purposes of the Conference.

Please see the Privacy Notice for further information.

Registrant’s name, job title and institution will be published on delegate lists which are made available before and during the event, but will not be published on the conference website.

 

12. Code of conduct

DCDC19 is dedicated to providing a harassment-free conference experience for everyone, regardless of sex, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion (or lack thereof).

We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks, workshops, the drinks reception, conference dinner, Twitter and other online media. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organisers. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please bring this to the attention of the conference organisers immediately.